Privacy

Plain version. Last updated November 2026.

Still In Date is run by RawByte, Co. Cavan, Ireland.

If you were trained by someone who uses Still In Date

Your training provider keeps a record of your training with us. They decide what is recorded and for how long; we store it and act on their instructions (in data-protection terms they are the controller and we are their processor).

• What is kept: your name, the course, the date, when the certificate runs out, your employer if they sent you, and your email or phone number if you gave them to the provider. If you signed in on your phone at the course, the time you signed in and the signature you drew are kept as the provider's attendance record. If you booked a seat, the names and contact details you entered are kept with that booking. Nothing else: no date of birth, no PPS number, no test results.
• What it's used for: to run the course you booked or attended, to produce your certificate, to let someone check it is in date, and to remind you (and your employer, if they sent you) before it runs out.
• Who can see it: your training provider. Anyone who scans the code on your certificate sees your name, the course, the dates and whether it is in date. If your employer sent you, the person your provider deals with there can see the same details for their staff. Your signature is seen only by your training provider.
• Reminders: every reminder has a link to stop further reminders about that certificate. You can also ask your provider.
• Your rights: to see, correct or delete your record, ask the training provider named on your certificate. They can do all three in Still In Date.

If you are a training provider with an account

• We keep your business details, your name, your email and a scrambled (hashed) password, to run your account.
• The training records you add are yours. You can download them all, delete any person, or delete the whole account from Settings, and deletion is immediate.
• You are responsible for having a fair reason to keep each person's record and to contact them, and for telling them. Wording you can put on a sign-in sheet: “We keep a record of your training and will email you a reminder before your certificate runs out. You can stop reminders at any time.”
• A course day or certificate you delete is kept for 30 days so a mistake can be undone, then removed for good. Deleting your whole account removes everything at once.
• To help you, our support can open your account. Each time is recorded in your Activity list, along with anything changed.
• We don't sell data, show ads, or use your records for anything except running Still In Date for you.

Where it is kept

On servers in the European Union. Emails are sent through our email provider on your provider's behalf. Certificate and employer pages are kept out of search engines.

Cookies

One cookie, to keep a provider logged in. No tracking, no analytics, no advertising cookies.